Now that I'm back to working semi-full-time again (as a youth pastor), I'm realizing just how useful all these new communication tools that we now have can be. A large part of my work involves communicating with the other pastors, as well as the kids and parents.
For example, this past weekend we had our Fall BBQ. Pastor KC was in charge of most of the planning, but he got help from Pastor John (for sports), the parents (for food), and me (for small group time). We all really needed to be on the same page, so we sent a lot of "Reply to All" emails back and forth.
Here's the thing, though. At least on the Linux side of things, we have some great tools that could have made this whole process even easier. We have Pidgin (with Jabber) that we can use for instant messenging, and it even supports chat rooms and file transfers. This would have made several meetings, where we all had to drive the 45 minutes up to church, completely unnecessary. Also, there is the fantastic Abicollab, which is a word processor (think MS Word) that allows for multiple people to edit online, at the same time. So, when I was working on the small group curriculum, instead of sending out email attachments to everyone to get checked and revised, we could have just held a couple of Abicollab sessions to take care of it in one place.
Now, these are just a couple of simple examples from the Linux side of things. I should note that in a cross-platform situation (like the one I have at church), Google offers most of these services with their "Google for your domain." They have GTalk (which actually runs on Jabber), which also supports voice calls; Google Docs, which allows for easy sharing of documents (though not concurrent editing like Abicollab); and, of course, Google Calendar (which allows you to share certain events to the public, or to particular contacts).
The problem is, at least at church, not everyone uses (or knows how to use) these tools. And so, we end up with mammoth email discussions, physical church meetings that take time and gas, and a lot of extra paper flowing around. I'm not really sure what the solution is. Part of the problem is that there are too many standards floating around. Not everyone uses GTalk (or Jabber) for IM. AIM, MS IM, and Yahoo are all still very popular. Not everyone even uses gmail (which would make switching to using the Google services much easier). What I would really like to see is the person in charge of the church website take the time to set up these services specifically for our church. In other words, run our own Jabber server, so that we can have church-only IM. Run our own mail server, so we can have church-only email. Run our own Abicollab server (which is actually really, really easy), so that we could have a centralized place to store church-planning and finalized documents. Hey, why not run our own CalDAV server so that we can have a centralized, easy to edit calendar?
The tools are all here. We just need someone to make them available. Using them is not even that much of a problem anymore. I don't know any of the current pastors who don't know how to use an instant messenger.
So, what do you think? Do you use these types of tools at your work. And if you do, does your employer serve their own, or do they use the large, centralized servers of Google/Yahoo/&c?